Parish Council (Suffolk)

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Home > Meetings


Meeting timing

Meetings normally open at 7:30 pm on a Monday, but always check the Agenda (click on the folder - see 'In this section').  Ordinary Meeting dates for 2017 are:

  • Monday 30 January Parish Council
  • Monday 27 March Parish Council
  • Monday 5 May Annual Parish Meeting
  • Monday 31 May Parish Council Annual Meeting
  • Monday 17 July Parish Council
  • Monday 11 September Parish Council
  • Monday 20 November Parish Council

Meeting format

Easton residents are welcomed and encouraged to attend meetings and can ask questions or raise matters of concern in the public forum at the beginning of each meeting.  During this forum reports are heard from the District and County Councillors:

  • Robin Vickery our Suffolk Coastal District Councillor
  • Carol Poulter our Suffolk County Councillor

and members of the public are invited to give their views and question the Parish Council on issues on the agenda, or to raise issues for consideration at future meetings. 

The rest of the meeting is necessarily formal as it is part of the process of government.  Members of the public are welcome to stay, with the exception of matters excluded for reasons of press and public interest, but may not contribute unless invited to do so by the Chair.  If you intend to come to the meeting for a specific purpose, it is helpful to let the Clerk know beforehand, but not essential.

Please be aware that filming and other reporting might take place at the meeting.

Notice and Minutes

Notice of and agendas for all meetings are now placed on the new parish notice board and online (see 'In this section'). Agendas are usually published a week in advance. If parishioners wish a matter to be dealt with during a meeting, please contact the Clerk at least two weeks before the meeting as no item can be considered or a decision made unless the item is first published on a meeting agenda. Questions can be asked or problems reported at any time - you don't need to wait for a meeting - simply contact the Clerk.

Minutes of Parish Council meetings can be seen online, see  'In this section'.  A hard copy can be obtained from the Clerk upon request.  Summaries of Parish Council business are published in the Easton Parish Magazine.

Please note that any minutes placed on the website or displayed or circulated before approval at the next meeting are DRAFT and unapproved.

Extraordinary Meetings

Extraordinary Parish Council meetings are called as and when necessary, particularly if a response to a planning application is required by Suffolk Coastal District Council before the next ordinary meeting. These meetings are usually quite short, to consider planning applications and any other urgent matters. Notice of the meeting and an agenda are displayed on the notice board and online as usual.

Planning Matters

As the Parish Council is a statutory consultee, all planning applications for Easton are sent to us by Suffolk Coastal District Council for comment. The Parish Council is responsible for the approval and monitoring of Council expenditure and setting the precept. It is also involved in highways, community safety, and rights of way issues.

Meeting venue

Easton Parish Council is pleased to use Easton and Letheringham Village Hall for its meetings.  For more information please look at the Hall website (link will open in a new window).